PERSONALISED SERVICES

Customisable organisation of your event

shutterstock_123379135_alacarteYou have a project, we make it happen

Do you need support in specific areas when organising an event? Whether in Belgium or abroad, Advanced Fair will organise your trade fair, congress or event in line with your requirements by proposing many personalised services.

A list of these different services is below.

  • Consultancy

Our agency will assist you in the design of your project. We will give you a great deal of advice and share our know-how in helping you organise an event according to your budget, target and requirements.

  • Project Management

Advanced Fair will manage your entire project in the best possible manner. All the items related to your event (budget, deadlines, staff) are coordinated to ensure that your event meets the objectives that have been set out. We plan your project, implement it, and ensure the monitoring, assessment and provide a comprehensive report of the event.

  • Marketing & Communication

Communication is the key to the success of your event. Our team will develop a complete and convincing promotional strategy in order to give your project a powerful image and to attract a quality public. We promote your event in the best possible way by means of modern, creative and efficient communication tools.

  • Destination Management

As a Destination Management Company (DMC) based in Brussels, we are able to supply state-of-the-art services in the Brussels’ Region, particularly in reference to finding reception facilities, management of transport, organisation of activities and excursions, gala evenings, etc.

  • Accomodation

Sometimes it proves difficult to find accommodation for participants who attend your event. This is why Advanced Fair proposes to handle this for you. Our team is diligent about staying informed of the latest trends and changes in the sector in order to propose the best possible hotels to you. We pay regular visits to hotels in various categories and remain in touch with them to offer you the best value. We set up an online reservation platform for free so that the accommodation offer can be centralised and availability for all your participants can be ensured up to one month before your event.

  • Logistics

Our agency will assist you with logistics before, during and after your event. Together, we will manage your operations in connection with exhibitors (for example, stands), sponsors (for example, the vademecum), visitors (for example,  registration), as well as global logistics of your project (for example, signage).

  • Registration

In order to provide a quality service to participants in your event, we propose that we take over the registration and entire follow up of your guests. To achieve, we have set up an efficient and intuitive online registration platform, which can be linked to a payment system. We look after the management and entire follow-up of the registration. Throughout the period of the preparation of your event, we are available to participants by means of a permanent helpline.

  • Sponsoring

Our commercial team takes on the responsibility of finding sponsors that are connected to your project. We have considerable experience in different business sectors and will act as real partners in the design, realisation and sale of the sponsoring.

  • Selling of exhibition spaces

Advanced Fair has developed a great deal of expertise in the sale of exhibition spaces. Our company will deal with the sourcing and sale of stands for your trade fair or congress. Our professional approach will ensure that companies representative of your business sector will participate in your trade fair.

Our strengths

1.

Last Minute

Is your event rapidly approaching and do you need help to organise it? Even at the last minute, you can count on the assistance of our fast-responding team, which will support you in the various stages of the realisation of your project.

2.

Experience

Advanced Fair has over 13 years of experience in the organisation of trade fairs, congresses and events. Our skills and know-how are available to offer you professional and innovative solutions.

3.

Free accomodation service

In the context of the organisation of your congress or trade fair, we offer to set up an online hotel reservation platform that will appeal to all participants in your event.