Job offer
Assistant Event Manager

Advanced Fair is looking for a temporary Assistant Event Manager 

Advanced Fair is looking for a bilingual Assistant Event Manager, from September to December 2025 to work on assignment for our client Fedagrim. The task is to offer technical and logistical support in the organisation of their bi-annual fair.

Fedagrim, the Belgian Federation of Suppliers of Machines, Buildings and Equipment for Agriculture and Forestry, is an association that groups manufacturers, national and regional importers of tractors, agricultural machines, and garden, park and forestry equipment, as well as the stable builders and furnishers in Belgium. Every two years this federation organises Agribex, the international fair for arable farming, stockbreeding, garden and green areas. This year, the fair will take place from 3 to 7 December 2025 at Brussels Expo.

Your tasks 

• Daily follow-up of the exhibitors by phone and e-mail
• Manage the follow-up of exhibitors in Excel files and ensure that each exhibitor is sent the necessary documents
• Receiving the booth designs and analysing them, in collaboration with the project manager, and approving or rejecting them
• Processing orders for exhibitors' promotional material
• Processing ticketing orders: exhibitor badges, free invitation cards, discount cards, professional day passes, etc.
• Follow-up with AX Contact exhibitors: telephone/email contact and passing on information to the various subcontractors
• Proofreading the catalog before it is printed
• Hostess management: requests for offers, planning, and on-site briefing, contact with lead hostess
• Managing the build-up, the fair itself and the dismantling
• Presence at the fair secretariat
• Debriefing after the fair

Your profile 

• You are perfectly bilingual (NL/FR) with knowledge of English
• You are commercially orientated
• You are stress resistant
• You are organised in your work
• You have a very good knowledge of the following computer software: Word, Excel, Powerpoint and Outlook.

Our offer 

We offer a full-time job in a 38-hour week from September, 2025 to December 10, 2025. The salary (in conformity with the market) is supplemented with extra-legal benefits such as meal vouchers and eco vouchers.

Interested? Send your CV and cover letter to Véronique De Greef at vd@advancedfair.com and you will hear from us soon!